The Use of a Letter for Cancelling an Order
When you have issued a purchase order, that means that you are ordering some type of goods from a vendor, shop, or company. If you want to cancel your order, you can use a letter for canceling the order too. This type of letter is quite simple yet effective to cancel the order that you have already placed. Since the letter is a legal document that you can issue to the shop, vendor, or company that you have sent a purchase order to, you will have to state in detail the number of Purchase Order that you want to cancel. With that being said, you might lose some of your deposit if you have done some kind of payment also depending on the agreement that you have with them.
When you are going to create a letter for canceling your order, you have to specify in detail the PO number, type of goods, and the quantity that you want to cancel. For example, if you want to only cancel some goods from the Purchase Order form, you have to state in detail the specifics of the goods that you want to cancel, or else they could cancel all of your orders from the PO form that you have issued. If you think that you will need this type of document for the future as well, you could create a simple template that you could edit when needed.
Some software is used by companies to help to create their forms and invoices. This includes their purchase orders, delivery order, delivery receipts, etc. If you are using this kind of software for your company, you can also cancel your order through the software and attach a letter for canceling your order with it too. You can always cancel your order if you need to but you also have to remember if the company has a contract or agreement with the vendor or shop, there might be some fee that you have as a cancellation fee. At the bottom of this page, you can download an example of this type of letter for free by clicking on the download link provided too.
Letter for Cancelling Order Template | Word – download